Refer a Patient — MeRT for Psychiatrists & PCPs | Brain Treatment Center Michigan

Referral indications

Patients who are appropriate for MeRT referral

MeRT is an evidence-based neurostimulation approach that starts with quantitative EEG to personalize each patient's protocol. It is appropriate for patients who have not responded adequately to standard pharmacological or behavioral interventions, or who seek a drug-free alternative.

Insurance eligible

Treatment-resistant MDD

Patients who have failed one or more adequate antidepressant trials. FDA-cleared TMS covered by TRICARE, VA CCN, and many commercial plans.

Insurance eligible

OCD

FDA-cleared TMS for OCD is covered by TRICARE and major commercial insurers. Appropriate for patients not responding to first-line ERP and SSRI treatment.

Cash / VA CCN

PTSD

Veterans and civilians with PTSD, including co-occurring MDD. VA CCN in-network. Co-occurring MDD may open additional insurance pathways.

Cash / PIP

TBI & concussion

Post-TBI cognitive, mood, and sleep symptoms. Auto accident PIP insurance accepted. Co-occurring MDD or anxiety evaluated and treated concurrently.

Cash pay

Autism spectrum disorder

Ages 3 and older. Can be combined with ABA, speech, and occupational therapy. Many families find other therapies more effective following MeRT.

Cash / insurance varies

Long COVID neurological

Persistent brain fog, cognitive fatigue, sleep disruption, and mood changes following COVID-19. qEEG often reveals measurable dysregulation not captured on standard workup.

Treatment flow for referred patients

What happens after you refer

Our intake process is designed to keep the referring provider informed and to ensure continuity of care. Dr. Wood conducts a full intake evaluation with our psychiatrist at intake — and referring providers receive documentation at key milestones.

Intake call with care team

Your patient contacts us or we reach out based on your referral. care team verifies insurance, answers logistical questions, and schedules the initial consultation.

Intake evaluation with our psychiatrist — Dr. Wood

Dr. Jennifer A. Wood, MD conducts a full intake evaluation with our psychiatrist. She reviews prior treatment history, establishes or confirms diagnosis, assesses co-occurring conditions, and determines clinical eligibility. This evaluation also generates documentation for insurance prior authorization.

Referring provider receives evaluation summary

qEEG brain mapping and protocol design

Dr. Wallace reviews the EEG data and designs a personalized treatment protocol. The EEG is repeated at weeks two, four, and six throughout the treatment course so the protocol adjusts as the patient responds.

Six-week MeRT treatment course

Daily in-office sessions, Monday through Friday, approximately 30–45 minutes each. Physician oversight at each EEG cycle (weeks 2, 4, 6). Patients continue existing pharmacological treatment as directed by their referring provider throughout.

Results review and follow-up coordination

At the end of treatment, the patient reviews before-and-after EEG data with the physician team. A clinical summary is prepared for the referring provider. For patients on ongoing medication management, we coordinate the handback to the referring psychiatrist or PCP.

Referring provider receives results summary

Co-management and medication continuity

Brain Treatment Center Michigan does not take over medication management for referred patients — we are a neurostimulation clinic, not a replacement for the referring provider relationship. Patients on antidepressants, antipsychotics, or other psychotropic medications continue those regimens as directed by their prescribing physician throughout the MeRT course.

We do ask that patients inform their prescribing provider that they are beginning MeRT, and we are available for a provider-to-provider conversation at any point. Contact Dr. Wallace directly at info@braintreatmentusa.com for clinical questions.

Our physician team

Board-certified physician oversight at every step

Brain Treatment Center Michigan is physician-led — not technician-run. Every patient's EEG is reviewed by a physician, every protocol is physician-approved, and results appointments are conducted by the physician team. Our functional medicine approach means we evaluate the whole patient, not just the presenting diagnosis.

Dr. Ramona Wallace, DO

Chief Medical Officer · Functional Medicine Physician

Dr. Wallace oversees all clinical protocols. Her functional medicine background means treatment addresses root-cause neurological and systemic factors. Available for provider-to-provider consultation on complex cases.

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Dr. Jennifer A. Wood, MD

Psychiatrist · Adult & Pediatric · 20+ Years Experience

Dr. Wood conducts full intake evaluation with our psychiatrists at intake, establishes or confirms diagnoses, assesses co-occurring conditions, and generates insurance authorization documentation. She is the primary clinical contact for psychiatric co-management questions.

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Refer a patient

Send us a referral or discuss a case

Use the form to send a referral or initiate a case discussion. For urgent referrals or complex cases, call care team directly — they can coordinate a same-day callback from the physician team.

We typically contact referred patients within one business day of receiving a referral.

Call (269) 430-7966 — ask for our care team

Clinical questions:

Referring provider? Call directly: (269) 430-7966 — ask for our clinical coordinator.

Metro Detroit (Sterling Heights) & Grand Rapids

Referral form

Your name and practice

Your direct phone or fax

Your email

Patient name

Patient contact number

Primary referral indication

Preferred location

Clinical notes (optional)

Please do not include detailed medical information in this form. A coordinator will contact you to discuss your situation through appropriate channels.

We contact referred patients within one business day. A clinical summary is sent to the referring provider at intake and at completion of treatment.

MeRT neurostimulation for your patients who haven't responded to standard care.

Physician referral line